Proceedings – District #18 Board of Education



Regular August Meeting

Distance Learning Room, EPS

August 11, 2011, 7:30 PM

President Laurie Waterbury called the Regular July Board Meeting to order at 7:32 p.m.  Board members present were Laurie Waterbury, Kim Wells, Stan Heithoff, Ryan Reestman, and Steve Heithoff.  Bob Hoefer was absent.  Also present were Superintendent Steve Dennis, Principal Adam Patrick, Paula Jensen, Heidi Rethmeier, and Dennis Morgan.

Stan Heithoff motioned and Ryan Reestman second to excuse Bob Hoefer’s absence from the meeting.  Vote 5-0.  Motion carried.

President Waterbury led the “Pledge of Allegiance.” Waterbury reminded everyone that a copy of the Nebraska Open Meetings Law was posted in the meeting room.

School board meeting notice complied with Meeting Notice Policy #204.07.

Reestman motioned and Kim Wells second to approve the Consent Agenda: #5- Minutes of Regular and Special Meeting, #6- Adopt the Agenda, #7- Financial Report, #8- Board Bills. Motion carried, vote 5-0.

Boone Co. Med. Clinic, Transportation, $75.00; CVA, Maintenance, $489.00; Dean’s Market, Maintenance, $6.78; Eakes, Instru Expense, $449.26, $209.99; ESU #8, “$2,300.00”; Elgin Equipment, Maintenance, $184.30; Elgin One Stop, Transportation, $356.75; Elgin Pharmacy, Instru Expense, $21.80; Elgin Review, Instru Expense, $90.00, Board Expense, $100.79; Elite Office Products, Business Expense, $79.05; Elkhorn RPPD, Operation Plant, “$1,056.87”; Ellsworth Publ., Instru Expense, $268.20; Great Plains Comm., Business Expense, $247.52; Harding & Schultz, Board Expense, $405.00; Jonny Dodge, Transportation, $347.47, Transportation, $227.00, Transportation, $85.50; Ken’s Band Instr. Repair, Instru Expense, $216.00; Krier Technologies, Operation Plant, $390.00; Loup Valley Lighting, Maintenance, $241.70; McGraw-Hill, Instru Expense, $95.13; Midwest Floor Spec., Maintenance, $105.20, Maintenance, “$1,795.00”; Music in Motion, Instru Expense, $98.95; NASB, Board Expense, $175.00; NASB ALICAP, Operation Plant, “$28,793.00”; NCSA, Supt. Expense, $160.00, Principal Expense, $110.00; NDOR, Operation Plant, $15.00; Onesource, Principal Expense, $23.00; On-line Assessment, Instru Expense, $350.00; Popplers Music, Instru Expense, $18.53; Protex, Maintenance, $760.95; Reimbursement, “$2,327.05”; Scholastic, Instru Expense, $287.58; School Specialty, Business Expense, “$1,006.41”, Instru Expense, $539.90; Schumacher, Operation Plant, $72.50; The Station, Transportation, $273.55; Tom Dinsdale Chevrolet, Transportation, “$1,189.79”; Trainers, Business Expense, $68.57; Weekly Reader, Instru Expense, $70.80; Winners’ Circle, Instru Expense, $41.00; Wells Fargo, Business Expense, $120.14, Maintenance, $11.92.

Total Board Bills: “$46,356.95”

August Payroll: “$164,213.56”

Total Board Bills/ Payroll: “$210,570.51”

President Waterbury recognized visitors and asked if the patrons had any comments.

No board correspondence or committee reports were given.

Principal Adam Patrick gave his principal/A.D. report.  He reported on Administrators Day workshops that he had attended.  Registration night was Aug. 9th and was well attended.  He also gave the school board schedules for upcoming teacher workdays, fall sports, as well as a master class schedule.  He explained the attendance agreement form for all students who attend classes at Elgin Public School.

In action items, Wells motioned and Stan Heithoff second to approve revision of student admission requirements policy 501.  The date of adoption should read July 2004.  Vote was 5-0.  Motion carried.

Steve Heithoff motioned to approve revision of student attendance and excessive absenteeism policy 503.01.  Reestman seconded the motion.  All voted yes, motion carried.

Stan Heithoff moved to approve second reading of concussion awareness policy 508.15.  Steve Heithoff seconded the motion.  All voted yes, motion carried.

The certificated staff negotiated agreement was tabled at this time.

The 2011-12 budget workshop and special August board meeting will be held on August 24, 2011 at 7:30 p.m. in the Distance Learning room.

The date for the 2011-12 budget hearing and hearing to set budget levy will be on Sept. 8, 2011.  The budget hearing will begin at 7:10 p.m. and the hearing to set budget levy will be at 7:20 p.m.  The regular September board meeting will follow at 7:30 p.m.

Supt. Dennis reported on Administrator Days meetings, DIBELS training, and ESU Administrators meetings that he had attended recently.  He gave a report on summer maintenance projects and announced that the newsletter will be published quarterly this year in an effort to cut expenses.

Steve Dennis also reported on preliminary numbers for his projected 2011-12 budget.  Evaluation figures will be released later in the month.

Reestman motioned and Stan Heithoff second to enter closed session to discuss staff negotiations and for the protection of the public interest.  President Waterbury restated the motion and the board all voted aye.  Motion carried.  The board went into closed session 8:25 p.m.  The board returned to open session at 9:15 p.m. and Wells motioned and Steve Heithoff second to adjourn the meeting.  Motion carried, vote 5-0.  Meeting adjourned at 9:16 p.m.

The next meeting will be a special August board meeting and budget workshop on August 24, 2011 at 7:30 p.m. in the Distance Learning Room.  The next regular meeting will be September 8, 2011 in the Distance Learning Room.  The budget hearing will begin at 7:10 p.m. followed by the hearing to set the budget levy at 7:20 p.m.  The regular meeting will begin at 7:30 p.m.

Respectfully submitted,

Kim Wells, Secretary

Paula Jensen, Recorder

–This is a draft copy and does not become official Elgin Public Board minutes until approved at the next regular or advertised meeting.

Publish: August 24, 2011