Proceedings, District #18 Board of Education

Regular Meeting
Distance Learning Room, EPS
May 8, 2013, 7:30 PM
President Waterbury called the regular May Meeting to order at 7:30 p.m.  Board members present were Stan Heithoff, Steve Heithoff, Bob Hoefer, Ryan Reestman, Laurie Waterbury, and Kim Wells.  Also present were Superintendent Dan Polk, Principal Adam Patrick, Paula Jensen, Dennis Morgan, Sue Vanis, Jeane Johnson, Kim Zwingman, Randy Eisenhauer, Krista Eisenhauer, Barb Bode, Shirley Thorberg, Heidi Rethmeier, Sara Walsh, Crystal Borer, Deb Beckman, Brenda Siems, and Dianne Gunderson.
President Waterbury led the “Pledge of Allegiance.”  Waterbury reminded everyone that a copy of the Nebraska Open Meetings Law was posted in the meeting room.
School board meeting notice complied with Meeting Notice Policy #204.07.
Stan Heithoff motioned and Steve Heithoff second to approve the Consent Agenda: #5- Minutes of Previous Meeting, #6- Adopt the Agenda, #7- Financial Report, #8- Board Bills. Motion carried, vote 6-0.
AMH, Transportation, $180.00; Central NE Rehab, SpEd Expense, $418.59; cva, Maintenance, $129.72, Instru Expense, $82.19; Corner Service & Tire, Transportation, $183.18; Dean’s Market, Instru Expense, $188.40, Maintenance, $3.85, SpEd Expense, $15.24; College of Education, Instru Expense, $87.00; Eakes, Instru Expense, $262.04, Maintenance, $160.56; ESU7, Instru Expense, $1,710.00; ESU8, $22,910.95; Elgin One Stop, Transportation, $1,785.17, Instru Expense, $142.97; Elgin FCCLA, Extracurric Expense, $693.50; Elgin Pharmacy, Instru Expense, $3.96; Elgin Review, Business Expense, $128.29, Board Expense, $735.00; Elite Office Products, Business Expense, $323.66; Flenniken Plmbg & Htg, Maintenance, $474.40; Hadley-Braithwait, Maintenance, $84.90; HireRight, Transportation, $28.00; HRdirect, Business Expense, $70.94; Instrumentalist, Instru Expense, $28.00; Island Supply, Instru Expense, $275.80; Jonny Dodge, Transportation, $274.75; Kayton Int., Maintenance, $750.00; Kittelson, Jim, Maintenance, $637.50; Loup Valley Lighting, Maintenance, $398.50; MSM Enterprises, SpEd Expense, $772.16; MARC, Maintenance, $153.11; Midwest Floor Spec., Maintenance, $1,095.70; NCSA, Supt. Expense, $335.00; Neligh News & Leader, Board Expense, $21.30; Overland Rehab, SpEd Expense, $856.60; Reimbursement, $1,322.50; Sapp Bros., Maintenance, $8.50; Schumacher, Maintenance, $75.00; Student Assurance Serv., Instru Expense, $500.00; The Station, Transportation, $248.95; Thompson Co., Maintenance, $92.10; United Volleyball, Extracurric Expense, $2,314.10; Volkman Plmbg & Htg, Maintenance, $410.50; Wells Fargo, $814.91; Winners Circle, Board Expense, $321.90, Instru Expense, $261.40
Total Board Bills: $42,770.79
March Payroll: $188,587.92
Total Board Bills/ Payroll: $231,358.71
President Waterbury recognized visitors and asked if the patrons had any comments.  Sue Vanis, Brenda Siems, Dianne Gunderson, Deb Beckman, Krista Eisenhauer, Crystal Borer, Randy Eisenhauer, & Shirley Thorberg were asked to present a brief demonstration of iPad apps that they are preparing to use in their elementary classrooms.  The teachers were thanked for their “hands on” presentation.
Sara Walsh, science teacher, asked the board to be released from her contract.  She has been offered a position at Wayne State College.  The board will consider the matter later in the meeting.
Principal Patrick reported that NeSA is complete and he would be available to meet with the data committee to review the results.  He gave a wrap-up of the activities in the end of the school year.  The A.D. report was submitted by Carlie Wells.
Supt. Polk reported that 8 contractors were present for the HVAC system walk-through.  All individual bids on all individual companies’ designs must be submitted by May 13, 2013 at 3:00 p.m.  The building committee will open all bids at that time and a special meeting will be scheduled.  He reported that two new buildings behind the gym are on the way up.  Board members were invited to the staff appreciation luncheon to be held on May 21, 2013 at noon.  Staff recognition awards will be presented followed by a retirement reception for those retiring.  The public is invited to the cake/punch retirement reception at 1:00 p.m.
Polk has scheduled a new staff orientation on June 5th so new staff can get classroom keys, textbooks, and iPads.  They will also fill out new employee paperwork.  He reported that even with the snow days and football playoffs the students will have completed the necessary instructional hours for the school year on May 21, 2013.  While the school board and administration have the authority to require full completion of teacher contracted days,that will not occur this year.
In action items, the board advanced agenda item #21 – accept staff resignation.  Sara Walsh has asked to be released from her teaching contract because she has been offered a position at Wayne State College.  The board discussed the late notice and discussed what was in the best interest of students at Elgin Public School.  After consideration, Steve Heithoff motioned and Kim Wells second to release Sara Walsh from her contract subject to finding a certified replacement.  All voted aye, motion carried.
Stan Heithoff motioned, Ryan Reestman second to approve classified employee agreements with salary recommendations as presented.  All voted aye, motion carried.
Stan Heithoff motioned, Bob Hoefer second to approve the textbook rotation schedule as presented.  Vote 6-0, motion carried.
A bid for the purchase of the gray storage building was received from R & B Lifters.  Steve Heithoff motioned, Wells second, to approve bid of $253.00 for the purchase of the gray storage building to be moved.  All voted aye, motion carried.  The building is to be removed by August 1st.
Specifications for the storage building at the football field were reviewed.  Hoefer motioned, Reestman second to approve bid from Beckman Lumber for a 24 x 36 storage building at the football field in the amount of $12,000.  Vote 6-0, motion carried.
Technology requests for a new server, iPads for the elementary students, and replacement rotation of laptops and desktops were reviewed.  Wells motioned, Reestman second to approve technology purchase requests in the amount of $71, 784.  All voted aye, motion carried.
Four handbooks were reviewed.  These included JH/High School student handbooks, elementary student handbooks, teacher handbook, and staff handbook.  Steve Heithoff motioned, Reestman second to approve all four handbooks with changes as discussed.  Vote 6-0, motion carried.
Wells motioned, Hoefer second to approve the teaching contract for Michael Becker as physical education instructor.  All voted aye, motion carried.
Wells motioned, Steve Heithoff second to approve the custodial employment agreement of Jeff Cuffe as custodian.  Vote 6-0, motion carried.
Stan Heithoff motioned, Reestman second to approve activity assignments as presented.  Vote 6-0, motion carried.
Kim Wells sent a letter of resignation to the board because her family is relocating to Grant, NE.  Steve Heithoff motioned, Reestman second to accept the board member resignation of Kim Wells with regret.  Vote:  Steve Heithoff-yes, Reestman-yes, Hoefer-yes, Waterbury-yes, Stan Heithoff-yes.  Kim Wells abstained.  Motion carried.
Motion by Hoefer, second by Stan Heithoff to adjourn the meeting.  All voted aye.  Motion carried.  The meeting adjourned at 9:52 p.m.
A special meeting will be held on May 15, 2013 at 7:00 p.m. in the Distance Learning Room at Elgin Public School.   The next regular meeting will be held on June 13, 2013 at 7:30 p.m. in the Distance Learning Room at Elgin Public School.
Respectfully submitted,
Kim Wells, Secretary
Paula Jensen, Recorder
-This is a draft copy and does not become official Elgin Public Board minutes until approved at the next regular or advertised meeting.
PUBLISH: May 15, 2013