Proceedings — District #18 School Board

Regular Meeting
Distance Learning Room, EPS
December 11, 2013, 7:30 PM
President Laurie Waterbury called the regular meeting of the Elgin Public School Board to order at 7:30 p.m. Board members present were Ryan Reestman, Steve Heithoff, Steve Busteed, Laurie Waterbury, Stan Heithoff and Bob Hoefer. Also present were Superintendent Dan Polk, Principal Greg Wemhoff, Paula Jensen, Michael Becker, Crystal Borer, and Sue Vanis.
President Waterbury led the “Pledge of Allegiance.” Waterbury reminded everyone that a copy of the Nebraska Open Meetings Law was posted in the meeting room.
School board meeting notice complied with Meeting Notice Policy #204.07.
Steve Heithoff motioned and Stan Heithoff second to approve the Consent Agenda: #5- Minutes of Regular Meeting, #6- Adopt the Agenda, #7- Financial Report, #8- Board Bills. Motion carried, vote 6-0.
AMH, SpEd Expense, $90.00; Beckman Lumber, Instru Expense, $112.20; Central Valley Ag, Instru Expense, $35.97, Maintenance, $226.23; Central NE Rehab, SpEd Expense, $924.68; CEV, Instru Expense, $750.00; City of Neligh, Maintenance. $25.00; Dean’s Market, Maintenance, $17.60, Instru Expense, $40.60; Dramatic Publishing, Instru Expense, $45.90; Eakes, Instru Expense, $199.96; Ebsco, Instru Expense, $3,121.05; ESU #7, Title Expense, $60.00; ESU #8, $18,944.74; Elgin Appliance, Maintenance, $399.59; Elgin One Stop, Transportation, $1,471.45, Instru Expense, $29.97; Elgin Review, Business Expense, $509.50, Board Expense, $356.56; Elite Office Products, Business Expense, $1,292.23; Elkhorn Valley Schools, Instru Expense, $354.32; Flenniken Plmbg & Hth, Maintenance, $15.00; Great Plains Comm., Business Expense, $462.48; Haddock, Instru Expense, $84.00; Hadley-Braithwait, Maintenance, $392.50; Harding & Schultz, Board Expense, $275.00; Holiday Inn, Title Expense, $179.90; Island Supply & Welding, Instru Expense, $69.00; Jonny Dodge, Transportation, $1,819.41; Kittelson, Jim, Maintenance, $407.00; MSM Enterprises, SpEd Expense, $346.56; NASB, Board Expense, $65.00; Nebraska Life, Instru Expense, $44.00; Overland PT, SpEd Expense, $72.43; Pioneer Drama Service, Instru Expense, $40.00; Pommer, Michael CPA, Board Expense, $5,200.00; Reimbursement, $643.71; Schumacher Exterm., Maintenance, $75.00; Stoneware, Inc., Instru Expense, $1,440.00; The Station, Transportation, $893.60; Thompson Co., Maintenance, $223.72; Tiger Direct, Instru Expense, $610.30; Verizon Wireless, Business Expense, $399.43; Volkman Plmbg & Htg, Maintenance, $222.75; Wageworks, Business Expense, $176.00; NCRSA, Board Expense, ($700.00)
Total Board Bills: $42,464.34
December Payroll: $178,591.16
Total Board Bills/ Payroll: $221,055.50
President Waterbury recognized visitors and asked if the patrons had any comments.
In committee reports, Bob Hoefer reported that the Policy Committee had met and reviewed the 500 section of the Board Policies. The policies will be edited and presented at a future meeting. The 600 section is being reviewed by administration. Steve Heithoff and Laurie Waterbury presented information on the State School Board Convention they had attended.
Principal Wemhoff reported on the conclusion of fall activities and the Check 4 Learning program available for use in the classrooms. Alicap Insurance completed their safety review. Wemhoff will be attending the state principal convention this month.
Michael Becker, Activities Director, reported on the NSAIIA conference he had attended for state activity directors. He reviewed the sessions he had attended on head concussions, parent conflict, and dealing with expectations of coaches and teachers.
Supt. Polk reported on discussions and estimates he had been working on for upcoming projects. The hood above the stove in the kitchen is “out of compliance” and will need to be updated for the new fire regulations. He reported some changes in the NVC due to additional schools added to the conference. He had visited with the junior class about the educational field trip possibilities and they were very interested.
In action items, bids were reviewed for the HVAC work in the gym building. This will include 7 furnaces and air conditioning for the north section of the building. Stan Heithoff motioned and Ryan Reestman second to accept the bid from Heating Connection in the amount of $26,560 for HVAC work in the gym building. All voted aye, motion carried.
Hoefer motioned and Steve Heithoff second to accept bid for hot water heater replacement from Rasmussen Mechanical in the amount of $14,048. Vote 6-0, motion carried.
Specs for new bleachers at the football field were reviewed. The board decided to table the item until further information is obtained about possible new lighting.
Discussion was held on movement of CD’s to area banks. The item was tabled until further information can be obtained from the auditor.
Discussion was held on planning an educational field trip for the junior students in the summer before their senior year in place of senior sneak. Reestman motioned and Steve Busteed second to approve use of REAP money for a Junior class educational field trip and eliminate senior sneak for 2014-15. All voted aye, motion carried.
Basketball uniforms are next in the purchase rotation for the wolfpack sports. Stan Heithoff motioned and Reestman second to approve uniform replacement for basketball teams. Vote 6-0, motion carried.
Steve Heithoff motioned and Busteed second to approve transfer of $15,000 to lunch fund. All voted aye, motion carried.
Board Retreat was set for January 22, 2014 at 6:00 p.m. in the EPS ITV room. The board will review past goals and set goals for the future.
In other action items, Steve Heithoff motioned and Hoefer second to renew the second year of the superintendent’s two-year rolling contract with a 4% salary increase. Vote 6-0, motion carried.
The next regular board meeting will be on January 9, 2014 at 7:30 PM at the EPS Distance Learning Room.
Motion to adjourn the meeting was made by Reestman and seconded by Stan Heithoff. All voted aye, motion carried and the meeting adjourned at 9:36 p.m.
Respectfully submitted,
Ryan Reestman, Secretary
Paula Jensen, Recorder
PUBLISH: December 18, 2013