Proceedings — District #18 Board of Education

Regular Meeting
Distance Learning Room, EPS
January 14, 2016, 7:30 PM
Supt. Dan Polk called the regular January 2016 meeting to order at 7:30 p.m.  Board members present were Steve Busteed, Stan Heithoff, Steve Heithoff, Bob Hoefer, Doug Jones, and Laurie Waterbury.  Administrators present were Superintendent Dan Polk and Principal Greg Wemhoff.
Supt. Polk led the “Pledge of Allegiance.”  He also reminded everyone that a copy of the Nebraska Open Meetings Law was posted in the meeting room.
School board meeting notice complied with Meeting Notice Policy #204.07.
Mr. Polk asked for nominations for board reorganization.  Laurie Waterbury nominated Steve Heithoff for board president.  Bob Hoefer seconded the motion.  There being no further nominations, a roll call vote was held.  Laurie Waterbury, Steve Busteed, Hoefer, Stan Heithoff, and Doug Jones voted yes, Steve Heithoff abstained.  Motion carried.
President Heithoff then took over the meeting and asked for nominations for Vice President.  Stan Heithoff nominated Steve Busteed for the position, Doug Jones second.  Steve Heithoff, Jones, Hoefer, Stan Heithoff, Waterbury voted aye, Busteed abstained, motion carried.
Stan Heithoff nominated Doug Jones for Secretary and Busteed seconded the nomination.  Roll call vote was taken and Hoefer, Busteed, Steve Heithoff, Waterbury, and Stan Heithoff voted aye.   Jones abstained, motion carried.
Jones then nominated Stan Heithoff for Treasurer and Hoefer seconded the motion.  Waterbury, Busteed, Hoefer, Steve Heithoff, and Jones voted aye, Stan Heithoff abstained, motion carried.
Waterbury motioned and Busteed seconded to designate the Official Depository of Funds as the Bank of Elgin, the Legal Newspaper as the Elgin Review, the Bus Inspector as Jonny Dodge, the Superintendent as the Official to Apply for and Receive Federal Funds and the District’s Non-discrimination Compliance Officer and the law firm of KSB School Law as School Attorney.  Vote 6-0, motion carried.
Jones motioned and Busteed second to approve the Consent Agenda: #5- Minutes of Regular Meeting, #6- Adopt the Agenda, #7- Financial Report, #8- Board Bills. Motion carried, vote 6-0.
Appeara, Maintenance, $233.36; Beckman Lumber, Instru Expense, $87.30; Central NE Rehab, SpEd Expense, $813.53; CVA, Maintenance, $467.22; City of Elgin, Maintenance, $812.00; Corner Service, Transportation, $26.00; Dean’s Market, Instru Expense, $122.58; EEA, Instru Expense, $616.10; ESU #7, Title Expense, $75.00; ESU #8, $25,035.38; Elgin Equipment, Maintenance, $45.00; Elgin One Stop, Transportation, $1,133.35; Elgin Pharmacy, Instru Expense, $8.46; Elgin Review, Board Expense, $58.91, $569.25; Elite Office Products, Instru Expense, $289.86, Business Expense, $157.35; haddock, Instru Expense, $1,742.00; Island Supply, Instru Expense, $176.45; Hometown Station, Transportation, $355.12; Iburg, Sherri, SpEd Expense, $73.60; Jonny Dodge, Transportation, $1,660.99; Kittelson, Jim, Maintenance, $665.00; Lincoln Marriot (Cornhusker), Principal Expense, $95.00; MSM Enterprises, SpEd Expense, $974.12; NCSAdmins, Supt. Expense, $100.00; Olson’s Pest Tech., Maintenance, $170.00; Precision Repair, Transportation, $81.83; Principal Life Ins., Instru Expense, $136.04; Protex Central, Maintenance, $523.00; Reimbursement, $1,300.78; Scholastic Inc., Instru Expense, $119.00; Thompson Co., Maintenance, $170.56; Verizon Wireless, Business Expense, $363.70
Total Board Bills: $39,257.84
January Payroll: $190,725.64
Total Board Bills/Payroll: $229,983.48
President Heithoff recognized visitors and asked if the patrons had any comments.
Principal Wemhoff  asked Mrs. Klein and her students to present their Spanish foods reports.  Lydia Behnk, Vada Kruse, Anna Heilhecker, Emma Kerkman, Ashton Evans, and Liam Heithoff showed a variety of applications used in preparing their presentations.  Wemhoff reported on upcoming state writing tests, teacher inservice on Jan. 14th, and Holiday Basketball tourney for next year.
Supt. Polk reported on the custodial position.  Janet Dozler has been hired as part-time staff.  He reported on projects that were completed over winter break and asked it the Wolfpack and Eagles gym padding could both be installed on the north gym wall in a more permanent fashion.  He reminded members of the board retreat on Thurs. Jan. 21st where they will discuss board goals.
In action items, the board reviewed the paragraph in the early retirement incentive policy in regards to previous years of service being used in the calculation of incentive.  Jones motioned and Waterbury second to modify the early retirement incentive policy to include this wording:  Employees who have a break in service prior to the 2016-17 school year shall be allowed to count all actual years of service prior to the 2016-17 school year, regardless of the break in service.  Any employee who has a break in service after the 2016-17 school year may not count the years of service prior to the break toward eligibility or payment under this policy.  Motion carried, Vote 6-0.
Busteed motioned and Hoefer second to accept applications for early retirement incentive from Jeane Johnson, Brenda Siems, and Barb Bode.  Vote 6-0, motion carried.
Stan Heithoff motioned and Waterbury second to approve a raise of 2% to the Supt. salary for the 2016-17 contract.  Vote 6-0, motion carried.
Motion by Jones, second by Busteed to adjourn the meeting.  All voted aye.  Motion carried.  The meeting adjourned at 8:26 p.m.
The board will hold its annual retreat on January 21, 2016 at 6:30 p.m. at the EPS Distance Learning Room.  The next regular board meeting will be held February 10, 2016 at 7:30 PM at the EPS Distance Learning Room.
Respectfully submitted,
Doug Jones, Secretary
Paula Jensen, Recorder
-This is a draft copy and does not become official Elgin Public Board minutes until approved at the next regular or advertised meeting.
PUBLISH: January 20, 2016