Proceedings — District #18 Board of Education

Elgin Public School Board
Regular May Meeting
Distance Learning Room, EPS
May 9, 2012, 7:30 PM
President Waterbury called the regular May 2012 Meeting to order at 7:30 p.m.  Board members present were Stan Heithoff, Steve Heithoff, Laurie Waterbury, Kim Wells, and Bob Hoefer.  Also present were Superintendent Steve Dennis, Principal Adam Patrick, Paula Jensen, Dennis Morgan, and Kim Zwingman.
Stan Heithoff motioned and Kim Wells second to excuse Ryan Reestman from the meeting.  Motion carried, vote 5-0.
President Waterbury led the “Pledge of Allegiance.”  Waterbury reminded everyone that a copy of the Nebraska Open Meetings Law was posted in the meeting room.
School board meeting notice complied with Meeting Notice Policy #204.07.
Steve Heithoff motioned and Stan Heithoff second to approve the Consent Agenda #5- Minutes of Previous Meetings, #6- Adopt the Agenda, #7- Financial Report, #8- Board Bills. Motion carried, vote 6-0.
AtoZ Vac & Sew, Maintenance, $177.60; AMH, Transportation, $90.00; APEX Learning, Instru Expense, “$1,500.00“; Beckman Lumber, Instru Expense, $315.40; CVA, Instru Expense, $273.85, Maintenance, $221.58; College of Education, Instru Expense, $79.00; Corner Service & Tire, Transportation, $92.31; Dean’s Market, Maintenance, $14.52, Instru Expense, $29.73; ESU #8, “$15,138.28“; Elgin Body & Glass, Transportation, $35.00; Elgin Equipment & Machine, Transportation, $50.80; Elgin FFA, $319.95; Elgin One Stop, Transportation, “$2,241.21“; Elgin Pharmacy, Maintenance, $3.82; Elgin Review, Board Expense, $73.02; Elite Office Products, Business Expense, $250.56; Elkhorn RPPD, Maintenance, $293.96; Flinn Scientific, Instru Expense, $22.26; Grand Island PT, SpEd Expense, $386.47; Great Plains Comm, Business Expense, $112.48; Hadley Braithwait, Maintenance, $543.30; Harding & Schultz, Board Expense, $697.59; HireRight, Transportation, $27.15; Holiday Inn, Principal Expense, $84.95; Island Supply & Welding, Instru Expense, $100.39; Jerry’s Feed, Business Expense, $11.47; Jonny Dodge, Transportation, $713.83; Krier Technologies, Instru Expense, $250.00; Library World, Instru Expense, $395.00; MidAmerica Books, Instru Expense, $294.15; Midwest Floor Spec., Maintenance, “$1,085.90“; NASSP, Instru Expense, $95.00; NCSAdmins, Supt. Expense, $120.00; Onesource, Instru Expense, $26.00; Reimbursement, “$1,757.32“; The Station, Transportation, $549.81; Thompson Co., Maintenance, $32.55; Wingate by Wyndham, Instru Expense, $238.95; Winners’ Circle, Instru Expense, $301.10
Total Board Bills: “$29,046.26“
May Payroll: “$185,259.48“
Total Board Bills/ Payroll: “$214,305.74“
President Waterbury recognized visitors and asked if the patrons had any comments.
Principal Patrick gave a report on prom, NECC Scholastic Contest, and bloodmobile.  He stated that NeSA testing is completed and he would like to meet with the board committee to go over the results as they are not made public until next fall.  Credit appeal forms have been distributed to the necessary students and need to be completed by next Wed.  He asked the board to think about starting a Facebook page and deciding on an official Wolfpack logo.  He presented ideas for a championship football banner in the gym.
Special Recognition was given to Class D 2nd Place in Northeast Community College 2012 Scholastic Contest;  Individual Placings:  Mykil Copeland – 1st in Accounting & 2nd in Chemistry; Tanner Welding – 2nd in Ag Science & 2nd in World Geography; Tyler Smith – 1st in Applied Mathematics; Angela Richart – 1st in Art History; Kyle Heithoff – 2nd in General Science; Nick Heithoff – 3rd in Physics; Michael Braband – 3rd in Welding.
Music Department and Entries Receiving a Superior at District:  Concert Band, Choir, Girls Vocal Quartet (Ashlyn DeWald, Madison Voborny, Stephanie Bode & Juliana Dunn), Girls Vocal Quartet (Ivy Prater, Sharla Schindler, Hannah Kerkman, Hunter Thramer)  & Truman Copeland on his Snare Drum Solo.
Art Department and Entries Receiving a Judge’s Merit Award at NVC Art Show:  Jaime Hoefer, Christian Lundgren & Taya Voborny; NVC Superiors:  Danny Smith, Brian Finkral, Kaley Hoffman, Cordell Waterbury, Angela Richart, Tiffany Vaughan, Elienne Heilhecker, Anthony Getzfred, Tiarra Thramer, Kenny Bush, Taven Cameron & Dylan Widger.
In action items, Steve Heithoff motioned and Wells second to accept with regret the resignation of Meaghan Boyle.  Vote 5-0, motion carried.
Wells motioned and Bob Hoefer second to offer a teacher contract to Crystal Heithoff for the 2012-13 school year.  Steve Heithoff abstained from voting.   Vote 4-0 with 1 abstention, motion carried.
Steve Heithoff motioned to approve the recommendation of the administration to assign Carlie Wells to the activities director position.  Hoefer seconded the motion.  Kim Wells abstained from voting.  Vote 4-0 with 1 abstention, motion carried.
Hoefer motioned, Stan Heithoff second to approve non-certificated staff renewals.  Vote 5-0, motion carried.
Stan Heithoff motioned to approve elementary summer school for reading.  Hoefer seconded the motion and all voted aye, motion carried.
Wells motioned, Stan Heithoff second to approve a High School Extended learning opportunity with a $300 participation fee and a $150 refund if successfully completed.  Vote 5-0, motion carried.
Motion by Stan Heithoff, second by Wells to approve the 2012-13 school calendar as presented.  Vote 5-0, motion carried.
Steve Heithoff motioned, Stan Heithoff second to approve 2012-13 student handbook with amendments.  Vote 5-0, motion carried.
Discussion was held on relocating the Spanish room to the lower level and purchasing a promethean board for that classroom.  Wells motioned, Steve Heithoff second to approve a technology purchase of $4,383.00 for a promethean board.  Voting aye were Kim Wells, Steve Heithoff, Stan Heithoff, and Laurie Waterbury.  Bob Hoefer voted nay.  Motion carried, vote 4-1.
Motioned by Stan Heithoff, second by Hoefer to approve a computer back-up service with Binovia for $250 per year.  Vote 5-0, motion carried.
Estimates on new stage curtains were reviewed from Omaha Stage and School Specialty.  Steve Heithoff motioned, Wells second to approve the purchase of stage curtains from Omaha Stage for $8,351.62.  Vote 5-0, motion carried.
Discussion was held regarding use of school vehicles for summer sports team camps and leagues.  Hoefer motioned, Stan Heithoff second to approve use of school vehicles for only summer sports team camps.  Vote 5-0, motion carried.
Stan Heithoff motioned and Wells second to approve second reading of board policy 706.05, Purchasing on Behalf of Employees; policy 709, Cash in School Buildings; policy 710, Disposition of School Property; policy 801.04, Bus Safety Program; policy 801.05, Bus Driver Supervision; policy 801.11, School-Owned Vehicles; policy 801.15, Use of Video Cameras on School Buses; policy 801.08, Bus Fueling and Maintenance; policy 802.06, Vending Machines as presented.  Vote 5-0, motion carried.
Motioned by Steve Heithoff, second by Hoefer to approve Schmitt Construction bids to do summer building and grounds projects in the amount of $38,736.00.  Vote 5-0, motion carried.
Supt. Dennis reported on applications received by the Niobrara Valley Conference for membership.  Neligh-Oakdale, West Holt, and Elkhorn Valley High Schools have applied for membership.  Voting will be done this month.
He also reported on 2012-13 budget information.  Our Certified Budget Authority for next year shows an increase of $20,548 from last year and the Total State Aid allocation shows a decrease of $44,318.21 from what we received last year.
The school board will sponsor an appreciation luncheon and employee recognition awards on May 18, 2012 at noon.  Steve Heithoff will be on hand to present awards.
Hoefer motioned to enter closed session for teacher negotiations to protect the public interest.  Steve Heithoff second.  President Waterbury restated the motion.  All voted aye, motion carried.  The Board entered closed session at 9:35 p.m.  The Board returned to open session at 9:54 p.m.  No action taken.
Motion by Wells, second by Hoefer to adjourn the meeting.  All voted aye.  Motion carried.  The meeting adjourned at 9:55 p.m.
The next meeting will held on June 13, 2012 at 7:30 p.m. in the Distance Learning Room at Elgin Public School
Respectfully submitted,
Kim Wells, Secretary
Paula Jensen, Recorder
-This is a draft copy and does not become official Elgin Public Board minutes until approved at the next regular or advertised meeting.
Publish: May 16, 2012