Proceedings — District #18 Board of Education

Regular February Meeting
Distance Learning Room, EPS
February 8, 2012, 7:30 PM
President Waterbury called the regular February 2012 Meeting to order at 7:35 p.m.  Board members present were Stan Heithoff, Steve Heithoff, Bob Hoefer, Ryan Reestman, Laurie Waterbury, and Kim Wells.  Also present were Superintendent Steve Dennis, Principal Adam Patrick, Paula Jensen, Dennis Morgan, Ashley Bode, Amy Selting, Heidi Rethmeier, and Tina Thiele-Blecher.
President Waterbury led the “Pledge of Allegiance.”  Waterbury reminded everyone that a copy of the Nebraska Open Meetings Law was posted in the meeting room.
School board meeting notice complied with Meeting Notice Policy #204.07.
Kim Wells motioned and Ryan Reestman second to approve the Consent Agenda: #5- Minutes of Previous Meetings, #6- Adopt the Agenda, #7- Financial Report, #8- Board Bills. Motion carried, vote 6-0.
AmericInn, Instru Expense, $209.80; AMH, Transportation, $90.00; Beckman Lumber, Instru Expense, $75.04; Bigger Faster Stronger, Instru Expense, $9.00; Boone County Medical Clinic, Transportation, $75.00; Bureau of Ed & Research, Title IIA, $229.00; “CGS Technology, Inc.”, REAP, “$10,680.00“; Corner Service & Tire, Transportation, $287.13; Dean’s Market, Maintenance, $22.88, Instru Expense, $28.95, Instru Expense, $48.97; Eakes, Instru Expense, $588.81; ESU #8, “$5,856.22“; Elgin Auto Parts, Maintenance, $9.97; Elgin One Stop, Transportation, “$1,806.68“, Instru Expense, $9.99; Elgin Pharmacy, Maintenance, $2.57; Elgin Review, Board Expense, $102.78; Elite Office Products, Business Expense, $227.32; Flenniken Plmbg&Htg, Maintenance, $149.50; Follett Library, Instru Expense, $967.36; gNeil, Business Expense, $59.54; Great Plains Comm, Business Expense, $336.94; Hadley-Braithwait, Maintenance, $293.70; Island Supply & Welding Co., Instru Expense, $83.62; Jonny Dodge, Transportation, “$1,622.67“; JW Pepper, Instru Expense, $105.99; Kittelson Home Repair, Maintenance, “$1,105.00“; Loup Valley Lighting, Maintenance, $115.00; MSM Enterprises, SpEd Expense, $121.22; NASB, Board Expense, $580.00; Public Risk Management, Board Expense, $100.00, Reimbursement, $536.32; Scholastic Magazines, Instru Expense, $25.49; The Station, Transportation, $336.49; The Thompson Co., Maintenance, $92.08; Volkman Plumbing & Heating, Maintenance, $550.83; Wanek Pharmacy, Health Expense, $293.16
Total Board Bills: “$27,835.02“
February Payroll: “$180,113.96“
Total Board Bills/ Payroll: “$207,948.98“
President Waterbury recognized visitors and asked if the patrons had any comments.
There was no Correspondence.   The Policy Committee reported that they had met and reviewed the board policies in section 600, 700, and 800.  The revisions will be written up and presented at the next board meeting.
Principal Patrick reported on ASVAB testing and NeSA Writing assessments that were recently completed.  He gave an overview of a 7th grade reading program called Read to Achieve.  It involves study skills and reading skills used in reading school textbooks.  It could possibly be used as a supplement to Accelerated Reading that is presently being used.  MAPS testing has been set for March 5-9.
Special Recognition was given to FCCLA STAR Winners:  Ivy Prater & Ashlyn DeWald- District Champions in National Programs in Action Sr. Division and Connor Kinney – District Champion in Interpersonal Communications Sr. Division.  Both groups are state qualifiers.  Hayley Stamp & Sharla Schindler – Runner-up in Health & Wellness Jr. Division; Madison Voborny & Hannah Kerkman – Gold Award in Family Challenges & Issues Sr. Division; Ashley Bode & Stephanie Bode – Runner-up in Illustrated Talks Sr. Division
In action items, Ashley Bode presented information about Senior Sneak and the financial report of the senior class.  Stan Heithoff motioned, Steve Heithoff second to approve the senior sneak dates and the use of two school vans for the trip.  All voted aye, motion carried.
Discussion was held on restructuring the principal contract.  Stan Heithoff motioned and Kim Wells second to approve the renewal of the principal contract to Adam Patrick but with K-12 principalship.  All voted aye, motion carried.  A revised contract will be presented at a later date.
Steve Heithoff motioned and Ryan Reestman second to approve board policies 400’s as amended.  All voted aye, motion carried.
It was motioned by Wells to approve the 2012 board goals.  Hoefer seconded the motion and all voted aye.  Motion carried.
Steve Heithoff motioned and Stan Heithoff second to approve the 1st reading of board policy 505.06 Corporal Punishment.  All voted aye, motion carried.
Reestman motioned and Wells second to approve the 1st reading of board policy 1005.01 Public Complaints.  All voted aye, motion carried.
Discussion was held on board committees.  Steve Heithoff motioned and Bob Hoefer seconded to approve amendment of board policy 203.06 Board Committees to include Technology & Equipment and Data Analysis and realign committees as presented.  All voted aye, motion carried.
Wells motioned and Reestman second to approve driver’s education instructor, Dave Stairs, and student fees of $190.  All voted aye, motion carried.
Stan Heithoff moved and Wells second to renew the Nebraska Association of School Board membership with yearly dues in the amount of $2,457.00.  All voted aye, motion carried.
Wells motioned and Reestman second to approve contract with E-rate Consultant offered by ESU #8 at a rate of $50 per hour or $600 maximum.  All voted aye, motion carried.
In the Superintendent’s report, Steve Dennis reminded incumbent school board members that the deadline to file for re-election is February 15th.  He had attended a negotiations conference in Kearney and will make more information available at a later date.
Board Self-Evaluation and Superintendent Evaluation instruments from the NASB were reviewed.  Wording has changed on the updated versions and this will be presented at the next meeting for approval.
The deadline for enrollment for option enrollment was discussed.  Our current board policy will be compared with NASB policy and be reviewed at the next meeting.
Discussion was held on district vehicles.  The transportation committee will meet to discuss replacing the 1995 bus and 1983 maintenance pick-up.
Plans are in the works for the ESU to offer offsite data storage.  More information will be made available later to determine if this is something the district should be utilizing.  The ESU also announced upgrades needed for the distance learning room.  More details and pricing will follow.
A preschool application form has been created so EPS can better serve the school district patrons.  Priority will be given to Elgin district 4-year olds, then District 3-year olds, followed by out of district 4-year olds and 3-year olds.
A preliminary 2012-13 school calendar was distributed to the board for their perusal.  Modifications will be made from this preliminary calendar.
Steve Heithoff presented a powerpoint for the buildings and grounds committee.  The committee had toured the facilities on Monday and took pictures and created a list of maintenance projects that need to be completed.
Motion by Hoefer, second by Stan Heithoff to adjourn the meeting.  All voted aye.  Motion carried.  The meeting adjourned at 9:27 p.m.
The next meeting will held on March 8, 2012 at 7:30 p.m. in the Distance Learning Room at Elgin Public School
Respectfully submitted,
Kim Wells, Secretary
Paula Jensen, Recorder
-This is a draft copy and does not become official Elgin Public Board minutes until approved at the next regular or advertised meeting.
Publish: February 15, 2012