Proceedings — District #18 School Board

Regular Meeting
Distance Learning Room, EPS
November 13, 2012, 7:30 PM
President Laurie Waterbury called the regular meeting of the Elgin Public School Board to order at 7:30 p.m.   Board members present were Ryan Reestman, Steve Heithoff, Kim Wells, Laurie Waterbury, Stan Heithoff and Bob Hoefer.  Also present were Superintendent Dan Polk, Principal Adam Patrick, Paula Jensen, Emily Walsh, Jaime Hoefer, Brenda Siems, Callie Heithoff, Dane Kilday, Cal Wells, Keyera Eisenhauer, Blake Henn, Dianne Gunderson, Chloe Henn, Stephanie Bode, Sara Bode, Faye Kilday, Cade Heithoff, Melissa Heithoff, Krista Eisenhauer, Stacy Shumake-Henn, Marty Henn, Lisa Dohmen, Nicholas Anderson, Yoli Anderson, Crystal Borer, and Kao Takaya.
President Waterbury led the “Pledge of Allegiance.” Waterbury reminded everyone that a copy of the Nebraska Open Meetings Law was posted in the meeting room.
School board meeting notice complied with Meeting Notice Policy #204.07.
Kim Wells motioned and Steve Heithoff second to approve the Consent Agenda: #5- Minutes of Regular Meeting, #6- Adopt the Agenda, #7- Financial Report, #8- Board Bills. Motion carried, vote 6-0.
Access Elevator, Maintenance, 2620-318-0, “$1,625.00 “, maint/repairs; AgEdNet, Instru Expense, 1100-410-2, $369.00 , subscription; Barnhill Ent., Instru Expense, 1194-420-2, $46.02 , music; BrainPOP, Instru Expense, 1100-410-1, “$1,725.00 “, subscription; Beckman Lumber, Instru Expense, 1100-410-2, $157.21 , iron; Cash-WA, Maintenance, 2610-410-0, $127.18 , supplies; Central NE Rehab., SpEd Expense, 1210-313-1, $329.31 , OT; CVA, Instru Expense, 1100-410-2, $522.36 , supplies, Maintenance, 2610-410-0, $10.88 , supplies; Corner Service & Tire, Transportation , 2750-338-4, “$1,739.70 “, service; Dean’s Market, Maintenance, 2610-410-0, $8.06 , custodial supplies, Instru Expense, 1100-690-1/2, $10.19 , pt. conf. supplies, SpEd Expense, 1221-410-0, $9.46 , supplies; Eakes, Instru Expense, 1100-410-2, $661.94 , cartridges; EBSCO, Instru Expense, 1100-410-1/2, “$3,074.00 “, subscription; ESU 8, SpEd Expense, 4406-310-0, “$1,352.90 “, Pre-K; Elgin One Stop, Transportation , 2750-336-3-4, “$2,343.61 “, fuel, Instru Expense, 1100-690-1, $114.60 , teacher inservice; Elgin Review, Business Expense, 2510-350-0, $398.50 , newsletter/postage, Board Expense, 2310-350-0, $62.89 , printing/advertising; Elite Office Products, Business Expense, 2510-318-0, $259.09 , maint. Agreement; Great Plains Communications, Business Expense, 2510-342-0, “$1,844.33 “, phone/internet; haddock, Instru Expense, 1100-410-2, $24.50 , pen nibs; Hadley-Braithwait, Maintenance, 2610-410-0, $234.70 , supplies; Hiatt School Safety Review, Maintenance, 2610-329-0, $240.00 , safety review; HireRight, Transportation , 2750-690-3, $27.15 , DOT testing; Houchen Bindery, Board Expense, 2310-350-0, $443.40 , board minute binding; Island Supply & Welding Co., Instru Expense, 1100-410-2, $42.78 , cyl. Rental; Junior Library Guild, Instru Expense, 2222-410-2, $549.00 , card kits; JW Pepper, Instru Expense, 1194-420-1-2, $38.99 , music; MARC, Maintenance, 2610-410-0, $187.15 , supplies; Midwest Floor Specialists, Maintenance, 2610-410-0, $610.23 , cleaner; Misko Sports, extracurric Expense, 2191-410-2, $587.86 , basketballs; NASB, Board Expense, 2310-630-0, $932.00 , St. Conf; Overland Rehab, SpEd Expense, 1210-313-0, $355.50 , PT; Patterson Medical, Maintenance, 2610-410-0, $269.95 , sanitizer; “Pommer, Michael”, Board Expense, 2310-315-0, “$5,000.00 “, audit; Popplers, Instru Expense, 1194-420-1, $53.90 , music; Reimbursement , , , “$3,505.34 “, Oct. reimbursement; State Dept. of Labor, Business Expense, 1100-690-2, $45.00 , unemployment; Scholastic, Instru Expense, 1100-410-1, $425.03 , magazines; Schumacher, Maintenance, 2610-329-0, $72.50 , exterm; The Station, Transportation , 2750-336-3-4, $735.07 , fuel; Tyler Technologies, Business Expense, 2510-410-0, $157.78 , report cards; Triarco, Health Expense, 2130-410-2, $35.35 , med bag; Verizon Business, Business Expense, 2510-342-0, $312.93 , phone; Winners Circle, Instru Expense, 1100-690-2, $7.10 , engraving.
,Total Board Bills: “$31,684.44 “
November Payroll: “$190,937.68 “
Total Board Bills/ Payroll: “$222,622.12 “
President Waterbury recognized visitors and asked if the patrons had any comments.
There were no Standing Committee reports.
In correspondence, Mrs. Waterbury noted correspondence congratulating our elementary school for being named a 2012 Blue Ribbon School.
Principal Patrick invited students to give reports on a Creative Writing class project where the high school students collaborated with Kindergarten & first grade students on a children’s story and published them.  The students brought samples of their books to share with the school board.  Jaime Hoefer and Emily Walsh reported on the Young Americans Musical workshop they had attended in Tilden.
Mr. Patrick spoke about some possible changes to Saturday School.  Guidelines were reported to school board members for their review.  He was asked to bring the changes as an action item at the next meeting.  He also reported on the continuing work on curriculum and instruction.
Activities Director report was submitted by Carlie Wells.  He reported on a Wolfpack Sports Participation requirement guidelines to be used with all EPPJ activities.
Supt. Polk reminded everyone of the Blue Ribbon Recognition Assembly to be held on November 28, 2012 at 10:30 a.m. in the EPS gym.  He invited all school board members to attend.  He reported that negotiations with teaching staff may need to be reopened before 2013-14 school year because of deductible changes for the BC/BS insurance plan.
In action items, Stan Heithoff motioned and Ryan Reestman second to accept the audit as presented.  Vote 6-0, motion carried.
Steve Heithoff motioned, Stan Heithoff second to approve 1 to 1 rules/policy paperwork for grades 9-12 to take computers home.  All voted aye, motion carried.
Reestman motioned, Wells second to approve the purchase of Dell reconditioned laptops with warranties for $13,290 for use by the JH students.  All voted aye, motion carried.
Steve Heithoff motioned, Wells second to approve purchase of Ipads with covers for certified staff.  Vote 6-0, motion carried.
Discussion was held regarding the mission statement of Elgin Public Schools.  Stan Heithoff motioned, Steve Heithoff second to change our general mission to our mission statement.  Vote 6-0, motion carried.  The mission statement of Elgin Public Schools is “Creating an environment where all students will learn.”  The school board thanked the committee that worked on the mission statement.
In other board discussion items, the board goals were reviewed and the school board self-evaluation was distributed.  Board members are to complete the evaluation and return it at the next meeting.
Stan Heithoff motioned and Reestman second to enter closed session for the prevention of needless injury to the reputation of an individual, and if the individual has not requested a public meeting for the purpose of superintendent evaluation and contract negotiations.  President Waterbury restated the motion.  All voted aye, motion carried.  The board entered closed session at 9:32 p.m.  The board returned to open session at 10:17 p.m.  No action was taken.
The next regular board meeting will be on Thursday, December 13, 2012 at 7:30 PM at the EPS Distance Learning Room.
Motion to adjourn the meeting was made by Stan Heithoff and seconded by Reestman.  All voted aye, motion carried and the meeting adjourned at 10:18 p.m.
Respectfully submitted,
Kim Wells, Secretary
Paula Jensen, Recorder
-This is a draft copy and does not become official Elgin Public Board minutes until approved at the next regular or advertised meeting.
Publish: November 28, 2012